Creating Shipment Status Messages (EDI 214)

The Transportation Carrier Shipment Status Message (EDI 214) is sent by transportation carriers to shippers and consignees to report the current status of a shipment, including appointment updates, pickup arrivals/departures, delays, and deliveries.

This guide walks you through creating, validating, and sending an EDI 214 transaction in the EDI Generator.

Pre-populating from a Received Load Tender

If you have already received and accepted the Load Tender in the EDI Generator, you do not need to enter all the fields manually:

  1. Navigate to the accepted Load Tender in your Inbox or Tenders (or Shipping > Tenders) list.
  2. Open the Load Tender formatted view, or click the three-dot action menu (⋮) at the end of the Load Tender row.
  3. Click Generate Status Update (this option is only enabled after the tender has been accepted).
  4. The system will load the EDI 214 editor pre-populated with the shipper’s SCAC, Shipment ID (SID), stop location details, and order references.

For more details on this integration, see Processing Load Tenders (EDI 204).

Creating an EDI 214 from Scratch

If you need to create a shipment status update manually without a pre-populated tender, follow these steps.

Scenario Context

  • Partner: C.H. Robinson
  • SCAC Code: RDWY (Roadway)
  • Shipment Identification Number (SID): SID-9954821
  • Status Milestone: AF (Carrier Departed Pick-up Location)
  • Status Reason: NS (No Status / Normal Transit)
  • Status Date/Time: 2026-09-02 at 10:00 AM

Start Status Creation

  1. In the side menu, navigate to Statuses (or Shipping > Statuses if nested).
  2. Click the Create button in the top-right corner.
  3. Select your partner (e.g., C.H. Robinson) from the dropdown.
  4. The editor will load the structure for the 214 document.

For a detailed guide on how the EDI Editor interface works, see Create New EDI File.

Beginning Segment details (B10 Segment)

The B10 segment contains the primary identification details of the carrier and shipment. Click the B10 segment row to expand its fields:

  • Shipment Identification Number (B1002): Enter the unique ID assigned to the shipment (e.g., SID-9954821).
  • Standard Carrier Alpha Code (B1003): Enter your carrier SCAC code (e.g., RDWY).

Configure Status, Reference, and Stop Details (LX Loop)

The LX Loop contains the status milestones, reference numbers, stop locations, and cargo details.

  1. Locate the LOOP - LX in the editor and expand it to see its child segments/loops.
  2. Assigned Number (LX Segment):
    • Click the LX segment row to expand.
    • Assigned Number (LX01): Enter 1.
  3. Reference Numbers (L11 Segment):
    • Click the L11 segment row to expand.
    • Reference Identification (L1101): Enter the shipment ID (e.g., SID-9954821).
    • Reference Identification Qualifier (L1102): Select AG (Agent’s Shipment Number) or BM (Bill of Lading Number).
  4. Status Details (AT7 Loop under LX Loop):
    • Shipment Status Code (AT701): Select the code matching your current milestone:
      • X1 – Arrived at Pick-up Location.
      • AF – Carrier Departed Pick-up Location.
      • X3 – Arrived at Delivery Location.
      • D1 – Completed/Delivered.
    • Shipment Status Reason Code (AT702): Select NS (No Status - Normal Transit) or choose a delay reason code if applicable.
    • Status Date (AT705): Select the milestone date (e.g., 2026-09-02).
    • Status Time (AT706): Enter the time in HHMM format (e.g., 1000 for 10:00 AM).
  5. Stop-off Party Details (N1 Loop under LX Loop):
    • Entity Identifier Code (N101): Select ST (Ship To) or SF (Ship From).
    • Name (N102): Enter the facility name.
    • Identification Code Qualifier (N103): Select UL (GLN).
    • Identification Code (N104): Enter the facility’s 13-digit GLN.
  6. Order Details (OID Loop under LX Loop):
    • Reference Identification (OID02): Enter the Purchase Order (PO) number.
    • Packaging Form Code (OID03): Select PLT (Pallet) or CTN (Carton).
    • Quantity (OID04): Enter the quantity.
    • Weight (OID05): Enter the cargo weight.

The segments and element rules detailed above represent a sample C.H. Robinson 214 specification scenario. Depending on your partner, the required qualifiers, loops, pattern validations, and mandatory elements can vary. The EDI Generator automatically aligns the editor form fields and validation rules to match whichever partner definition you select.

Validate, Save, and Send

  1. Click the Validate and Save button in the top-right corner.
  2. Correct any flagged syntax errors or missing mandatory fields.
  3. Once validation passes, click Send to transmit the 214 Shipment Status.

After the 214 is successfully sent:

  • The status of the original Load Tender in your Tenders list will update to STS_SENT (Status Sent).
  • The outbound 214 transaction will be logged in the Statuses list (or Shipping > Statuses if nested).

Once you have sent the required shipment status updates and the shipment is delivered, the next step in the logistics lifecycle is requesting payment. See Creating Freight Invoices (EDI 210) for instructions on how to request payment.