EDI Generator Outbox View

The Outbox displays all EDI messages that have been sent to your trading partners. It helps users quickly review the delivery status, view acknowledgments, and manage files with individual or bulk actions.

Understanding the Outbox Table

• Partner ID – The AS2 ID of the recipient partner.
• Partner – The name of the recipient partner.
• File Name – The name of the EDI file that was transmitted.
• Type – The EDI document type (e.g., PR, PO, IN).
• TXN # – A unique transaction number assigned for each EDI.
• Date – The timestamp of the most recent update (e.g., when the EDI was sent or when the last failure occurred).

• Status - Indicates the current state of the outgoing EDI. The possible statuses are:
  Queued – The EDI has been submitted and is waiting to be sent.
  Sent – The EDI was successfully sent.
  Failed – The EDI could not be sent. You can hover over the error icon to see details of the issue.

• FA – Shows whether a functional acknowledgment was received from the partner system (e.g., pending or received).

Single Entry Actions

Every Outbox entry provides a set of actions for viewing and managing the EDI:

View Option

Opens the EDI in three different views:

• Formatted View – The Formatted View displays the EDI in a human-readable, structured format. Instead of showing the raw EDI segments, it organizes the data into labeled sections, tables, and fields, making it easy to understand the content at a glance and also with the option to print the document.
• Raw Message – Displays the original EDI content exactly as transmitted.
• JSON Representation – Shows the internal JSON structure generated by EDI Generator for this EDI during processing.

By clicking the three-dot menu (⋮) next to the view button, you can access additional actions.

Edit and Resend

Opens the EDI in the outbox composer to make edits and resend as a new entry.

This option is available only for documents initially created using legacy EDI definitions. The (re)sent document will appear only in the Outbox and not in any transaction-type-specific lists (e.g., a resent invoice/810 will not show up under Retail > Invoices).

Archive

Moves the outbox entry to the archived state. Archived entries can be accessed by enabling the Show Archived filter.

Delete

Permanently removes the entry from the Outbox.

Selected Actions

When one or more entries are selected using the checkboxes, the action toolbar becomes active, allowing you to perform batch actions on the selected EDIs.

Archive Selected - Moves selected entries to the archived state.

Generate PDF - Creates a PDF containing the formatted views of the selected entries.

Download - Download selected entries either as Raw EDI files or JSON converted files.

Export as CSV - Exports the main details of the selected EDIs into a CSV file. This CSV will have a special column named “Keys”, which contains the values of the key fields specific to that EDI type.

Delete - Removes all selected entries.

Search and Filters

The toolbar above the table allows users to refine and locate outgoing EDIs quickly:

Search Text Box

Search for outgoing EDIs by Invoice Number, PO Number, Shipment ID, Type, TXN #, or File Name. You can wrap the search phrase with double-quotes for exact matches.

Filter By Partner

Filter outgoing EDIs by specific trading partners.

Filter by Status

Filter outgoing EDIs by status such as Sent, Failed, Queued, FA Successful, or FA Failed.

You can also use the toggle options to:

• Show FA Messages – Include sent functional acknowledgments (FAs) in the outbox list.

• Show Archived – Display only the archived EDIs.

Filter by Date

Filter outgoing EDIs by predefined or custom date ranges.