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Benefits of managed file transfer

To meet compliance requirements, managed file transfer (MFT) allows enterprises to securely exchange electronic information between systems.

06 Jul 2023 by Indunil Rajapakse

What is Managed File Transfer?

To meet compliance requirements, managed file transfer (MFT) allows enterprises to securely exchange electronic information between systems. These data flows might be either internal or external to a business and involve sensitive, compliance-protected, or high-volume data. MFT solution is unique among file transmission methods because it automates, and securely sends data. If the organization needs to evaluate its file transfers, keep the data secure, transfer data securely, employ adaptive processes that eliminate human error, overcome downtime, auto-resume, and share cloud or on-premises information with both internal and external users, MFT is a technological platform that enables enterprises to dependably send electronic data between systems and people in a safe manner to satisfy regulatory requirements.

Compared to applications like file transfer protocol (FTP), hypertext transfer protocol (HTTP), secure file transfer protocol (SFTP), and other techniques, MFT is a more dependable and effective way to transport safe data and files. MFT is becoming more and more important to businesses since it can support their demands and objectives in a manner that FTP cannot. FTP has a number of issues, including data security gaps, limited transparency, and manual recovery errors.

Benefits of MFT solutions

The finest file transfer solution is a long-term investment that streamlines file transaction workloads. MFT may be the greatest file transaction server for your business. Secure data transfer is MFT’s foundation. MFT manages both inbound and outbound file transfers and most MFT benefits apply to many industries and organizations; however, others may be specific to compliance regulations or the company’s needs. MFT software solutions automate, centralize, and streamline file transfers, simplifying data transportation for enterprises.

  • Efficiency

More efficient and faster transmission of data of any size with assured delivery. It helps firms maintain business operations. MFT software lets you develop, test, and automate file transfers from one simple interface. The number of endpoints, devices, and users sharing files has expanded as a result of dealing with ever-more-diverse files. Additionally, moving large files over long distances requires more time. MFT has the capacity to speed up the international movement of big data and offers reliable, automated governance for file transfers both inside and outside the enterprise.

  • Data growth

Large data transfers can be challenging. The quantity of shared files and vital business data likewise increases as a firm expands. The time required to transport and exchange information over vast distances increases with the increasing number of users, files, and devices. Data transfers are sped up by MFT’s advanced capabilities, support for a wide range of platforms, and automatic governance for file transfers both inside and outside the enterprise.

  • Security

MFT can secure file transfers, automate procedures, guarantee safe connections, and monitor file transfer activity. MFT can be helpful whether an enterprise must follow strict compliance guidelines or operate under trade partner security constraints. By choosing which secure protocols are suitable for protecting sensitive and business-critical data, such as HTTPS, SFTP, FTPS, and AS2, it makes excellent financial sense in the long term. MFT solutions may readily grow to meet the file transfer needs of any organization. MFT uses several industry-standard data security technologies, including OpenPGP, AES, TLS, and SSH, and offers real-time monitoring and validation while files are in transit and at rest.

  • Authentication

User authentication prevents unauthorized data or message access. Users and partners use a digital certificate to verify they are connecting to your file transfer server and not a fake server when they try to connect to it. A digital signature is a safe technique to confirm a party’s identity.

  • Control

Data transfers are automated, monitored, and access rights-managed, and MFT centrally supervises safe file transmission to prevent technical issues from becoming commercial challenges. Roles, access privileges, and user authentication restrict illegal access to electronic files. Reports on data transport and access are available for download.

  • Compliance

Investing in an MFT solution helps increase compliance measures by consolidating information into a single central location, gaining access to improved monitoring procedures, and providing technology teams with resources to communicate about the business’s state. This can help reduce regulatory risk. Encrypting file transfers is necessary to comply with existing and developing privacy laws, industry-specific compliance requirements, and restrictions aimed to protect personal information in high-risk industries like healthcare and retail. This allows company-wide enforcement of data protection and privacy, and MFT software can provide security-supporting policies and practices.

  • Enhanced File Transfers

MFT helps ensure delivery. If a file transfer stops, the solution makes an effort to restart it automatically at predetermined intervals for a predetermined amount of time or until delivery is successful. By generating, testing, and automating file transfers from a single, user-friendly interface, MFT software makes them simpler. In addition, it offers notifications for failed file transfers, and secure email attachments. MFT may be the solution for businesses that need to securely send huge files.

  • Visibility

Companies can identify and resolve issues by tracking file operations, including the data movement and access. Automation and audit logs will streamline your organization’s daily file processing.

  • Flexibility

MFT delivers cutting-edge features and assistance for numerous platforms, mobile devices, applications, and other existing IT infrastructure. MFT provides speedy and flexible data transfer across a variety of file transfer operations, as well as support for a variety of file types, including multimedia, PDFs, email, XML, EDI, and more.

  • Centralizing control

From one central spot, you can manage all elements of your file transfers. Using a MFT system, you can manage automation, tracking, and auditing from a single admin interface.

MFT enables secure file transfers for enterprise use cases by combining safe transmission protocols, file transmission automation, integration, and administration capabilities into a comprehensive solution. By adopting MFT, businesses can handle all file transfer requirements with a single tool. MFT makes all of these functionalities available as part of a simple solution to facilitate file transfers in an organization. Are you in need of an MFT solution? Sign up for our MFT Gateway and kickstart your free trial today!